eFAACT Release Notes

eFAACT Desktop ver 1.1.0.30 installation published 02/212026

eFAACT update published 03-23-2026

· Expense Reimbursements via Payroll (GovConPay): The company setting, “Expense reports reimbursed via payroll,” is now supported for the eFAACT | GovConPay Send Payroll feature. When enabled, the administrator assigns an Expense Reimbursement pay code and the employee's allowable total for approved cash expense report lines is reimbursed through the Send Payroll process. Approved expense reports are locked once payroll is sent for the relevant pay period. Click here for additional information.

· Budgets Simplified: Budgets can now be automatically generated using timecard authorization planned hours, reducing manual effort and improving accuracy. Click here for additional information.

· Project budget updates have also been enhanced with a pop‑up page which provides a streamlined approach for easily applying budget line changes to selected time periods. Click here for more information.

· New Setting for Expense Entry Flexibility: A new eFAACT company setting, “Allow expense report entry up to X days after user entry period has changed,” is now available. When a numerical value is entered for this setting, expense users are permitted to enter expense reports up to X days prior to their current entry start date. For Example: If the expense entry period begins on 2/1 and the setting is configured to 5, users may enter expense report dates as far back as 1/27. This setting provides additional flexibility while maintaining control over how far back expense entries can be submitted.

· New Report for Pay Rate Reviews: Report 917 – Employee Pay Rate Adjustments enables quick and easy review of employee pay rate changes within a selected date range.

· New Setting for Indirect Rate Labor Options: A new company setting, “Indirect rate calculations based solely on GL labor accounts,” is now available. With this company setting turned ON, eFAACT will incorporate all GL accounts designated as labor into the indirect rate calculations, ensuring the rates align with the labor costs reflected in the QuickBooks general ledger. The recommended workflow: is to post eFAACT‑generated, labor and leave journal entries to QuickBooks. Then if additional labor-related adjustments are needed—such as accrued fringe “true‑up” entries—these can be recorded directly in QuickBooks.

eFAACT update published 02-21-2026

· A new GovConPay Processed Payroll Journal Entry feature now sends the complete payroll expense to QuickBooks, dated according to the payroll payout date. This journal entry includes all payroll costs, such as taxes, 401(k) contributions, and other payroll‑related expenses. The full journal entry details are also available for review in the new Report 916 – Journal Entry Payroll Report.

· The Direct Report Status sort order has been restored in the enhanced view, improving visibility and making it easier for approvers to review and manage their team’s timecard statuses.

· The Leave Request task dropdown is now better tailored to each employee. While it still includes all indirect charge numbers designated for leave requests, the list is now customized to present only the options relevant to that employee’s configuration.

· A new company setting, “Process Consultant Time from Timecard,” has been added to provide greater flexibility for organizations whose consultants enter time in eFAACT while also using manual vendor bills in QuickBooks for other operational or billing needs. When this setting is unchecked, consultant time entered through eFAACT timecards will not be processed; instead, their hours will be processed exclusively from the corresponding QuickBooks vendor bill.

· QuickBooks Online ONLY: The Payroll Items page now includes an option to inactivate a payroll item when it is no longer needed.

eFAACT update published 11-26-2025

· Enhanced 404-Employee Labor Distribution Report: a new report parameter, “Fringe Detail, has been added to allow administrators to review a breakout of fringe labor costs.

· SCA Leave and Sick Accrual on Anniversary of Hire Date: When an employee is actively assigned to a contract designated as "SCA," and their accrual period is set to "Beginning of Year," their annual vacation and sick leave accruals will coincide with the anniversary of their Hire Date or Adjusted Service Date, if applicable.  The annual accrual takes place at the end of the pay period that encompasses their anniversary date.

eFAACT update published 11-17-2025

· Enhanced Home Page: A refreshed look featuring larger, easier-to-read icons for improved usability.

· Business Process Menu Bar: New feature delivers quick access menus to streamline common business activities such as setting up for a new employee or contract.

· Improved Sort and Filter Tools: Enhanced options make it easier to narrow down and search your data.

· Refined Invoice Display: Updated methods improve performance and resolve situational synchronization of invoice summary and detail display.

· My Favorite Reports: New feature allows each user to mark their frequently used reports as favorites for fast, convenient access.

· Strengthened Security: Administrator accounts now require a minimum 12-character password for added protection.

· Auto Login Timeout: Users will be prompted to re-enter their login credentials after periods of inactivity.

New eFAACT Central Reports

· Report 312 Invoice Number Item Summary: New report organized by contract invoice number, providing quick access to review multiple invoices summarized by item or person.

· Report 915 Burden Calculator: New Burdening Forecast Tool accepts entry of a labor amount and returns a fully burdened cost, a tool for forecasting costs and building T&M rates.

eFAACT update published 8-11-2025

New eFAACT Central Report

· Report 914 Report for Labor Journal Entry. This report outlines the content of the journal entry eFAACT sends to QuickBooks during the Send Journal Entry – Period Labor process.

eFAACT update published 7-8-2025

· As part of our ongoing efforts to streamline reporting and improve user experience, we have been continuously updating and enhancing eFAACT Central web-based reports. These updates are intended to replace the legacy Desktop Reports, which will be gradually phased out. We encourage users to transition to the updated web reports which offer improved functionality, accessibility and support.

New eFAACT Central Reports

o Report 411 Account Monthly Summary. New report provides a monthly account summary based on the QuickBooks general ledger import.

o Report 412 Account Distribution Summary. New report summarizes general ledger account costs by cost type, similar to the legacy eFAACT Desktop report 3205 Expense Account Distribution.

o Report 1001 Indirect Rates Projection. New report displays actual indirect rates by month including the supporting monthly cumulative-to-month costs.

o Report 1002 Indirect Rate Variance. New report displays actual and planned costs by month organized by costs pool and base,

o Report 311 Labor Monthly Summary. New report includes monthly billing and incurred cost summaries at the employee level all in one report with the option to include contract to date totals.

Updated eFAACTCentral Reports

o Schedules I-K added to the 1000-Incurred Costs eFAACT Central Report

o User Type filter (employee or consultant) was added to:

§ 124 Task Time Summary

§ 146 TimeCard User Status

· Current Liability accounts are now imported from QuickBooks into eFAACT GL Account Allocations. These accounts are available for optional use in the leave accrual journal entry.

· eFAACT now calculates pay period labor costs at the per pay period level rather than by summing daily costs.  This approach eliminates rounding variances between internal and external pay period reports and journal entries.   Job cost reports still reflect costs calculated per day to deliver flexible reporting options.   Previously pay period labor costs were presented as a sum of the daily cost which at times resulted in rounding variances.

eFAACT update published 4-22-2025

· Contracts and Funding includes a column for identifying SCA Contracts in preparation for future eFAACT features that will assist with automating select SCA Contract requirements.

· 152-Timer Review Report-New report specific to daily timer history records

· To streamline send hours/payroll export process, time approval now requires all employee authorizations to be setup with a non-system default service item and payroll item (with an exception for GovConPay Interface clients)

· Leave Request Activation no longer requires a payroll item to be designated as “leave” if an Indirect Job is already designated as “leave”

eFAACT update published 2-21-2025

· Timecard reminders now recognize hire and release dates when calculating missing time.

· Report 115 Timecard with Estimated Cost now reflects salaried employee overtime/undertime hourly rate adjustments for payroll reconciliations.

· Leave Request approval page includes new options allowing supervisors to adjust leave request settings prior to approval.

· Report 147 Leave Requests includes option to display request date.

eFAACT Release Notes for Previous Years