eFAACT Release Notes
eFAACT
Desktop ver 1.1.0.30 installation published
02/212026
eFAACT
update published 05-13-2026
·
eFAACT TimeCard Save Button-this enhancement is designed to
make entering your time more secure, efficient and fully within your control.
eFAACT update published 05-09-2026
·
QuickBooks ONLINE ONLY: eFAACT Send Hours
now automatically populates the timesheet “notes” field in QuickBooks Online
with the employee’s name and work date.
This enhancement streamlines the process of creating invoices and bills
from time entries within QuickBooks Online.
eFAACT update published 05-01-2026
·
GovConPay Clients Only: GovConpay
Send Payroll will automatically break pay periods into weekly intervals to
support the federal income tax changes related to employees working more than
40 hours in a workweek.
·
Enhanced 115-TimeCard with Estimated Cost
Report: To assist with payroll review, the report will display a warning if not
all hours have been approved.
·
Enhanced 332-Invoice Report: Contract level
invoices with Charge Number level detail will now display the FundingSource (ACRN) field along with the charge number
name.
·
Enhanced 116-Consultant Time Summary Report
will now include both incurred and invoiced cost.
eFAACT update published 04-23-2026
·
QuickBooks ONLINE ONLY: Employee Pay Rate
& Payroll Item Updates: The new Employee Pay Rate tab simplifies the
process of maintaining an employee’s pay rate across their assigned payroll
items. Click here
for additional information.
·
Enhanced 404-Employee Labor Distribution
Report: a new report parameter, “Indirect Detail, has been added to allow
administrators to review a breakout of indirect labor costs.
·
Enhanced 201-User Expense Report and 202
Supervisor Expense Report: a new report parameter, UnExported
Only, has been added to easily identify expense reports that still need to
be sent to QuickBooks
·
Enhanced Reminder Reports (141,142 and 146)
to recognize an employee hire and/or release date when calculating the “expected
hours” for the selected period
·
Enhancement for clients with multiple cost
centers: Cost Center assignments can now be applied to Indirect “fringe” charge
numbers, in addition to the previously supported “overhead” charge numbers
eFAACT
update published 04-08-2026
·
QuickBooks ONLINE
ONLY: A QuickBooks Online vendor bill cannot be directly connected to time
entries. Because of this limitation, eFAACT now processes all consultant hours
and costs exclusively from the QuickBooks Online vendor bills. Consultant time
entered in eFAACT remains available on eFAACT time reports (including the new
Report 116 detailed below) although to eliminate duplication, those hours are
not recognized during period processing.
·
New Report for Estimated Consultant Costs:
New Report 116-Consultant Time Summary provides estimated consultant costs
based on consultant time entries recorded in eFAACT. This report may be used to
validate the consultant's QuickBooks Online vendor bill.
·
Report 310 Non Labor
Detail has been enhanced to include a subcontractor column to clearly identify
when consultants are associated with a subcontractor.
eFAACT
update published 03-23-2026
·
Expense Reimbursements via Payroll
(GovConPay): The company setting, “Expense reports reimbursed via payroll,” is
now supported for the eFAACT | GovConPay Send Payroll feature. When enabled,
the administrator assigns an Expense Reimbursement pay code and the employee's
allowable total for approved cash expense report lines is reimbursed through
the Send Payroll process. Approved expense reports are locked once payroll is
sent for the relevant pay period. Click here for
additional information.
·
Budgets Simplified: Budgets can now be
automatically generated using timecard authorization planned hours, reducing
manual effort and improving accuracy. Click here
for additional information.
·
Project budget updates have also been
enhanced with a pop‑up page which provides a streamlined approach for
easily applying budget line changes to selected time periods. Click here
for more information.
·
New Setting for Expense Entry Flexibility: A
new eFAACT company setting, “Allow expense report entry up to X days after user
entry period has changed,” is now available. When a numerical value is entered
for this setting, expense users are permitted to enter expense reports up to X
days prior to their current entry start date. For Example: If the expense entry
period begins on 2/1 and the setting is configured to 5, users may enter
expense report dates as far back as 1/27. This setting provides additional flexibility
while maintaining control over how far back expense entries can be submitted.
·
New Report for Pay Rate Reviews: Report 917
– Employee Pay Rate Adjustments enables quick and easy review of employee pay
rate changes within a selected date range.
·
New Setting for Indirect Rate Labor Options:
A new company setting, “Indirect rate calculations based solely on GL labor
accounts,” is now available. With this company setting turned ON, eFAACT will
incorporate all GL accounts designated as labor into the indirect rate
calculations, ensuring the rates align with the labor costs reflected in the
QuickBooks general ledger. The recommended workflow: is to post eFAACT‑generated,
labor and leave journal entries to QuickBooks. Then if additional labor-related
adjustments are needed—such as accrued fringe “true‑up” entries—these can
be recorded directly in QuickBooks.
eFAACT
update published 02-21-2026
·
A new GovConPay Processed Payroll Journal Entry feature now
sends the complete payroll expense to QuickBooks, dated according to the
payroll payout date. This journal entry includes all payroll costs, such
as taxes, 401(k) contributions, and other payroll‑related expenses. The
full journal entry details are also available for review in the new Report
916 – Journal Entry Payroll Report.
·
The Direct Report Status sort order has been restored in the
enhanced view, improving visibility
and making it easier for approvers to review and manage their team’s timecard
statuses.
·
The Leave Request task dropdown is now better tailored to each employee. While it still includes all indirect
charge numbers designated for leave requests, the list is now customized to
present only the options relevant to that employee’s configuration.
·
A new company setting, “Process Consultant Time from Timecard,”
has been added to provide greater flexibility for organizations whose
consultants enter time in eFAACT while also using manual vendor bills in
QuickBooks for other operational or billing needs. When this setting is
unchecked, consultant time entered through eFAACT timecards will not be
processed; instead, their hours will be processed exclusively from the
corresponding QuickBooks vendor bill.
·
QuickBooks Online ONLY: The Payroll Items page now includes an
option to inactivate a payroll item when it is no longer needed.
eFAACT update published 11-26-2025
·
Enhanced 404-Employee
Labor Distribution Report: a new report parameter, “Fringe Detail, has been
added to allow administrators to review a breakout of fringe labor costs.
·
SCA Leave and Sick
Accrual on Anniversary of Hire Date: When an employee is actively assigned
to a contract designated as "SCA," and their accrual period is set to
"Beginning of Year," their annual vacation and sick leave accruals
will coincide with the anniversary of their Hire Date or Adjusted Service Date,
if applicable. The annual accrual takes place at the end of the pay
period that encompasses their anniversary date.
eFAACT
update published 11-17-2025
·
Enhanced Home Page: A
refreshed look featuring larger, easier-to-read icons for improved usability.
·
Business Process Menu
Bar: New feature delivers quick access menus to streamline common business
activities such as setting up for a new employee or contract.
·
Improved Sort and Filter
Tools: Enhanced options make it easier to narrow down and search your data.
·
Refined Invoice Display:
Updated methods improve performance and resolve situational synchronization of
invoice summary and detail display.
·
My Favorite Reports: New
feature allows each user to mark their frequently used
reports as favorites for fast, convenient access.
·
Strengthened Security:
Administrator accounts now require a minimum 12-character password for added
protection.
·
Auto Login Timeout:
Users will be prompted to re-enter their login credentials after periods of
inactivity.
New eFAACT Central Reports
·
Report 312 Invoice
Number Item Summary: New report organized by contract invoice number, providing
quick access to review multiple invoices summarized by item or person.
·
Report 915 Burden
Calculator: New Burdening Forecast Tool accepts entry of a labor amount and
returns a fully burdened cost, a tool for forecasting costs and building
T&M rates.
eFAACT
update published 8-11-2025
New eFAACT Central Report
·
Report 914 Report for
Labor Journal Entry. This report
outlines the content of the journal entry eFAACT sends to QuickBooks during the
Send Journal Entry – Period Labor process.
eFAACT
update published 7-8-2025
·
As part of our ongoing
efforts to streamline reporting and improve user experience, we have been
continuously updating and enhancing eFAACT Central web-based reports. These updates are intended to replace the
legacy Desktop Reports, which will be gradually phased out. We encourage users to transition to the
updated web reports which offer improved functionality, accessibility and
support.
New eFAACT Central Reports
o
Report 411 Account
Monthly Summary. New report
provides a monthly account summary based on the QuickBooks
general ledger import.
o
Report 412 Account
Distribution Summary. New report
summarizes general ledger account costs by cost type, similar
to the legacy eFAACT Desktop report 3205 Expense Account Distribution.
o
Report 1001 Indirect
Rates Projection. New report
displays actual indirect rates by month including the supporting monthly
cumulative-to-month costs.
o
Report 1002 Indirect
Rate Variance. New report
displays actual and planned costs by month organized by costs pool and base,
o
Report 311 Labor Monthly
Summary. New report includes
monthly billing and incurred cost summaries at the employee level all in one
report with the option to include contract to date totals.
Updated eFAACTCentral Reports
o
Schedules I-K added to
the 1000-Incurred Costs eFAACT Central Report
o
User Type filter
(employee or consultant) was added to:
§ 124 Task Time Summary
§ 146 TimeCard User
Status
·
Current Liability
accounts are now imported from QuickBooks into eFAACT GL Account Allocations. These accounts are available for optional use
in the leave accrual journal entry.
·
eFAACT now calculates
pay period labor costs at the per pay period level rather than
by summing daily costs. This approach eliminates rounding variances between internal and external pay period
reports and journal entries. Job cost reports still reflect costs
calculated per day to deliver flexible reporting options.
Previously pay period labor costs were presented as a sum of the daily cost
which at times resulted in rounding variances.
eFAACT
update published 4-22-2025
·
Contracts and Funding includes a column for identifying SCA Contracts in
preparation for future eFAACT features that will assist with automating select
SCA Contract requirements.
·
152-Timer Review
Report-New report specific to daily timer history records
·
To streamline send
hours/payroll export process, time approval now requires all employee
authorizations to be setup with a non-system default
service item and payroll item (with an exception for GovConPay Interface
clients)
·
Leave Request Activation
no longer requires a payroll item to be designated as “leave” if an Indirect
Job is already designated as “leave”
eFAACT
update published 2-21-2025
·
Timecard reminders now recognize
hire and release dates when calculating missing time.
·
Report 115 Timecard with
Estimated Cost now reflects salaried employee overtime/undertime hourly rate adjustments
for payroll reconciliations.
·
Leave Request approval
page includes new options allowing supervisors to adjust leave request settings
prior to approval.
·
Report 147 Leave
Requests includes option to display request date.
eFAACT Release Notes for Previous Years